Personal data obtained when individual signs up to receive email updates from other OPCC-owned websites.
a. What personal information do we hold?
If you sign up to receive updates from either the Warwickshire Rural Watch Email Messaging System or the Warwickshire Business Watch Email Messaging System, we will collect and store the following information about you:
- Identity data – your name.
- Contact details data – email address.
b. How do we collect your personal information?
We collect your personal information from a sign-up form on the Warwickshire Rural Watch website or the Warwickshire Business Watch website respectively . Users who complete the form are emailed a link to complete the sign-up as part of a two-step verification process, to ensure that they understand that they are subscribing to our email newsletter and to prevent malicious use.
We may also ask you for your personal information in order to subscribe you to our newsletter as part of our public engagements. We will always make this clear at the time.
Provision of this personal information will always be optional and subject to the same two-step verification process as when subscribing online.
c. For what purposes do we use your personal information?
If you have signed up to receive our newsletter, your personal data is held to enable the OPCC to send the newsletter to you.
d. What is the legal basis for our use of your personal information?
The legal basis that we rely on to process your personal data is consent.
You have the right to withdraw your consent for processing at any time. To withdraw your consent, clicking the unsubscribe link in the footer of each email newsletter or contact us at opcc@warwickshire.pnn.police.uk. Once we have received notification that you have withdrawn your consent, we will delete your email address from our mailing list.
e. Who will we share your personal information with?
We use MailChimp to provide both the Rural Watch and Business Watch email newsletters. By subscribing to receive the updates, you acknowledge that the information you provide will be transferred to MailChimp for processing in accordance with its Privacy Policy and Terms.
The MailChimp account for Warwickshire Rural Watch is administered by Priory Commercial Photography (www.priory-photography.co.uk) which provides IT and technical support. The email newsletters are produced by the Rural Crime Advisor for North Warwickshire, who is funded by the OPCC and employed by Warwickshire Police.
The MailChimp account for Warwickshire Business Watch is also administered by Priory Commercial Photography (www.priory-photography.co.uk) which provides IT and technical support. The email newsletters are produced by the Business Crime Advisor, who is funded by the OPCC and employed by Warwickshire County Council.
f. How long will we keep your personal information?
If you have signed up to receive our newsletter, we will retain your data until:
- you request that we delete your data or remove you from our mailing list (either by unsubscribing or contacting us); or
- the MailChimp software indicates that you have not opened an email from us for six months: or;
- the email you originally provided is no longer valid, meaning newsletters sent to it bounce back.
The Warwickshire Business Watch and Cyber Safe Warwickshire websites include links to email newsletters produced by Warwickshire Police and Warwickshire County Council. The OPCC is not the data controller for these newsletters and subscribers should refer to the privacy policies for these organisations for further information on how personal data is collected and used.
- Warwickshire Police: warwickshire.police.uk/privacynotice
- Warwickshire County Council: warwickshire.gov.uk/disclaimer
