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Privacy Notice: Grants and commissioned services

Personal data obtained during the evaluation and award of PCC grants and/or commissioned services.

a. What personal information do we hold?

If you (or your organisation) apply for a grant or to enter into a contract with the OPCC, we may collect some personal data about the individuals who work or volunteer at the applicable organisation.  Although most details relating to organisations do not constitute personal data, if your organisation is a partnership or you are a sole trader, it is likely that most of the information that you provide to us is personal data.  The information we typically collect from applicants is:-

  • Identity data – name, job title.
  • Contact details data – address, email address, telephone number.
  • Financial details – bank account details.

b. How do we collect your personal information?

We collect the above information via submission of electronic documents sent to us from you via email.

c. For what purposes do we use your personal information?

We only use your information for the purpose of evaluating and awarding PCC grants and/or commissioned services.  We will keep a record of this information internally for monitoring purposes and your organisation’s name will be published on the website if successful.

d. What is the legal basis for our use of your personal information?

The OPCC is a public authority and has certain powers and obligations.  In respect of awarding grants, we will process your personal data in the exercise of our official authority and/or in performance of a task in the public interest.  Our public duty can be found in the Police Reform & Social Responsibility Act (section 9) which allows us to award crime and disorder reduction grants.

In respect of awarding contracts and commissioning services, our legal basis for processing your personal data will be on the basis that it is necessary for the performance of a contract or to take steps to enter into a contract.

e. Who will we share your personal information with?

We will not share your personal data with any third party (except that your organisation’s name will appear on our website if you are successful).

f. How long will we keep your personal information?

For more information about how long we hold personal data, see our Records Management and Retention Policy.