The Freedom of Information Act 2000 provides a general right of access, subject to some exemptions, to information held by all public bodies, including police and crime commissioners. Anyone who asks for information must be told whether we hold that information and supplied with that information unless one of the exemptions apply.
Public authorities have to adopt and maintain a publication scheme setting out the classes of information available, the manner in which it is intended to publish the information and whether a charge will be made for providing the information. The purpose of the publication scheme is to ensure that a significant amount of information is made available without there being a need for a specific request by encouraging organisations to publish more information pro-actively. This is something we aim to achieve through this website.
The Commissioner’s publication scheme can be viewed here.
When responding to FOI requests the Office of the Police and Crime Commissioner follows the processes and guidelines laid out by the Act and detailed within the Information Commissioner’s (ICO) website . The ICO provides information relating to your rights under the Act, with an explanation of the exemptions within the Act that may be used in certain cases.
How your request for information will be handled
The OPCC, like many other organisations, is facing unprecedented challenges during the COVID-19 pandemic. If you’ve made a Freedom of Information request or a Subject Access request (SAR) for your own information, whilst we will endeavour to adhere to information rights timescales during this period, there may be times when we need to direct our resources to help with other challenges. Therefore, you may experience delays in receiving a response from us during this time.
On receiving your request we will assess it to determine whether we hold the information requested and whether it can be provided to you. If there are statutory exemptions as to why the information is to be withheld, we will inform you of those exemptions and the reasons why they apply.
We will respond within 20 working days following receipt of your request. If your request is not clear or we require further information, we will contact you to clarify the information. If this is the case, your request will not be processed until we receive the clarification and the 20 working days will not commence until we have sufficient clarification to continue.
Where we do not hold the information we will inform you and, if known, advise you who may hold the information as soon as possible. The 20 working days start again when the request is received by the applicable organisation which holds the requested information.
Any information provided to you either by email or by post, dependent on the method it was requested by. Information is produced either or electronic or paper format in a normal font size. If you require an alternative format, such as a different language, large print or audio formats etc, then please make this clear when making your request.
Wherever possible we provide the information free of charge, however where large volumes of information are requested and it requires a significant resource to respond then a charge may be made. We will advise you where this is the case. You can find a list of our standard fees and charges in these circumstances here.
Making a request
We publish a large volume of information about the Commissioner and the work of our office. However, if you are unable to find the information you require on this website, or within the Publication Scheme, you can make a request for information. Requests under the Freedom of Information Act must be in writing to be considered valid.
You can make a request by:
- Sending a letter, including your name, address and any other details that could help us find the information you require to:-Warwickshire Police and Crime Commissioner,
3 Northgate Street,
- Emailing us – email@example.com.
We maintain a log of the requests we have previously provided information for here.
Please note: The Office of the Police and Crime Commissioner does not hold operational policing information. Requests of this nature should be sent directly to Warwickshire Police. Click here for more information.
If you are not satisfied with way your request has been dealt with by the OPCC, please contact us at the address or email above and we will deal with your complaint under our internal review process.
Further information about your rights under the Freedom of Information Act is available from the Information Commissioner’s Office at www.ico.gov.uk or by calling 0303 123 113.