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WPCC4-0013 – Estates Capital Programme 2024-25

Decision Reference Number: ​WPCC4-0013​

Lead Officer: ​Nathan Moore – Head of Business Operations​

Chief Officer approval: ACC David Gardner​

Date: 27/06/24​

Status: Non-confidential​


Decision summary: 

The completion of the estate condition surveys has helped to better inform the capital programme and plans for works in the medium term.  This decision notice seeks approval for the revisions to the 2024/25 budgeted capital programme as outlined in tables 1 to 7 inclusive, in order that these projects can now proceed.  and these will now replace the previous details included in the 2024/25 approved budget. 

Approval to proceed with the Year 1 Projects identified on the Warwickshire Police Estates Capital Programme 5 Year Plan (Version J). 


I confirm that my register of interests declaration is up to date and that none of my interests preclude me from making this decision.  

Signature: P.Seccombe  

Date: 15.07.2024 

Supporting information 

1. Background information 

In January 2024, a project was commissioned to establish the condition of all freehold buildings across the Warwickshire Police Estate. The timing of the condition survey work did not coincide with 2024/25 budget setting and the estates capital programme was therefore prepared using the best information available at the time.   

In February 2024, Rider Levett Bucknall (RLB) secured the project via a competitive tender and were appointed to complete Condition Surveys of all freehold buildings. The scope of works included: 

  • Surveys of the building fabric and internal finishes (visual inspection only) 
  • Surveys of all mechanical and electrical services (visual inspection only) 
  • Measured surveys – to generate accurate floor plans for all freehold sites 
  • Aerial photography – to review the condition of buildings from above 

In March 2024, the findings were presented as detailed work schedules and written reports.  These were then reviewed and verified by the Facilities Managers and Estates Team.  Works were grouped by project, priority and delivery strategy to enable the findings to be presented as a 5 Year Plan. 

The projects included in this decision notice, if approved, will now represent the 2024/25 capital estates budgeted programme of works.  They are in line with the totality of the 2024/25 capital estates budget, as previously approved, but also include slippage from 2023/24.  The specific projects also align with the year 1 Warwickshire Police Estates Capital Programme 5 Year Plan (Version J) of works.   

Future details of the 5 year programme, including any ‘potential capital projects’ over the next 5 years, will be approved either via the 2025/26 budget setting process and/or as part of future decision notices where appropriate. 

2. List of additional information attached as appendices  

Refer to Warwickshire Police – Estates Capital Programme – Rev J

3. Expected benefits 

The Condition Surveys have identified maintenance and improvement works required across the Warwickshire Police freehold estate.  The 5 Year plan has grouped these works into projects, to enable efficient and cost effective delivery on site.  By delivering these project over the next 5 Years, the overall condition of the freehold estate will be improved and maintained – to the benefit of all end users. 

4. Impact of not approving the application 

Delays to critical projects across the freehold estate, and continued disrepair of finishes and systems in key buildings. 

5. Costs (including any identified savings) 

Year 1 projects carried over from 2023/2024 

Table 1: Included for reference to ensure all yr 1 spend is conveyed in this DN  

Title  Budget £  Description  
Leek Wootton External Transformation Project – Design works and surveys/fees  £200,000  Refer to separate completed and PCC signed DN 
Leek Wootton Sports Pavilion roofing replacement  £95,010  Refer to separate completed and PCC signed DN 
Leek Wootton Boiler Project  £583,500  Refer to separate completed and PCC signed DN 
Leek Wootton Stoneworks Project  £1,200,000  Refer to separate completed and PCC signed DN 
Greys Mallory Refurbishment  £191,000  Refer to separate completed and PCC signed DN 
Subtotal  £2,269,510   

 Year 1 projects to be commissioned, as identified on RLB Condition Surveys: 

Table 2 – Alcester Police Station – Year 1 Works 

Title  Budget £  Description  
Garage roof   £20,308  Replacement of the existing garage roofing 
Store  £3,140  Removal of existing store and bracing to steel gate 
Subtotal  £23,448   

 Table 3 – Bedworth Police Station – Year 1 Works 

Title  Budget £  Description  
Generator  £47,100  Replace the critical services diesel generator as end of life 
Subtotal  £47,100   

 Table 4 – Greys Mallory Police Station – Year 1 Works 

Title  Budget £  Description  
Generator  £39,250  Replace the critical services diesel generator as end of life 
Boiler room  £55,000  Replace existing boilers, pumps, flues and hot water cylinder as end of life.  Currently operating on one of two boilers, 1 out of 4 pumps due to failures and obsolete components 
Subtotal  £94,250   

 Table 5 – Rugby Police Station – Year 1 Works 

Title  Budget £  Description  
Generator  £47,100  Replace the critical services diesel generator as end of life 
Air Conditioning  £628,000  Significant replacement of the air conditioning system throughout the building.  Most areas have had no air conditioning for 5+ years due to failures. Portable hire units are utilised in part whilst other areas have sustained user complaints.  The internal temperatures are extremely warm during peak weather conditions. 
Kitchen  £11,775  Replacement kitchen on the 1st floor due to poor condition. 
Subtotal  £686,875   

 Table 6 – Stratford Police Station – Year 1 Works 

Title  Budget £  Description  
Lift  £86,350  Replace the passenger lift which is past its design life and continues to go into fault 
Switchgear  £101,651  Replace the main electrical switchboard which is significantly past its life expectancy.  Existing panel has obsolete components and is in need of complete replacement. 
Subtotal  £188,001   

 Table 7 – Leek Wootton Headquarters – Year 1 Works 

Title  Budget £  Description  
Woodcote House 

Electrical switchgear 

£31,400  Replace the main LV panel which is now past its design life and is obsolete  
Woodcote House 

Heating pipework ground and 1st floor 

£16,657  Replacement radiators and pipework to the ground and 1st floor system due to age and condition  
Woodcote House 

Ground floor toilets 

£56,520  Full refurbishment of the toilets on the ground floor 
Woodcote House 

1st floor toilets 

£11,775  Full refurbishment of the toilets on the 1st floor 
Stables block 

Toilets 

£31,400  Full refurbishment of the toilets and introduction of a shower within the stables block 
60s block Air Conditioning  £16,485  Replace AC condensers x3 on the roof 
Subtotal  £164,237   

 The total cost of planned works in 2024/25 (table 2 – table 7) is £1,203,911.  These costs will form part of the detailed projects included within the 2024/25 capital programme.  All details are summarised in the financial summary below. 

Financial Summary 

Year 1 projects carried over from 2023/2024 (table 1): £2,269,510 

Year 1 projects to be commissioned, (tables 2-7): £1,203,911 

Total Anticipated ‘planned’ Capital Spend in Year: £3,473,421 

North Lodge budget provision (WPCC3-0120 – addendum)* £106,000 

2024/25 capital programme (including slippage from 2023/24) £4,402,000 

‘Unallocated’ capital programme budget 2024/25 £822,579 

Training block redevelopment (WPCC4-0011)** £763,312 

Remaining unallocated capital programme budget £59,267 

* North Lodge total budget provision is £215,491 as per the previous decision notice.  However some of these costs were financed during 2023/24, and only £106,000 of the budget remains to be financed in 2024/25.  

 **Decision notice WPCC4-011 outlined that the total cost of works is anticipated to be £763,312.  The decision notice outlined that £500,000 would be financed from within the existing capital programme budget along with a further £263,312 cost of works being underwritten from reserves.  The decision notice approval has resulted in the additional £263,312 being included as budget in the financial summary above.  However, although the decision notice includes some underwriting from reserves, it also outlines that if alternative financing becomes available in year, this will be redirected to this project, and will be used to finance the remaining costs, in lieu of a draw down from reserves.   

Additional PV and EV potential works are also earmarked in the 2024/25 capital programme at a cost of £34,382 and £59,500 respectively. These works do not currently form part of the approved capital programme or works identified in this decision notice.  These will therefore need to be subject to a future decision notice, to seek separate approval.   

6. Equality considerations 

A number of the works commissioned will bring benefits to everyone using the capital. They should not cause detriment to any individual, although considerations will need to be made in to ensure that the impact of the work itself does not impact unreasonably on any particular individuals 

7. Legal comments 

None identified 

8. Social or Environmental considerations 

The OPCC has a duty of care to provide safe facilities for police staff and visitors. 

9. Publication 

Information in this form is subject to the Freedom of Information Act 2000 (FOI Act) and other legislation.  Unless the information provided is covered by an exemption, the information contained in the form will be published on the Warwickshire PCC website. 

 Comments from the Treasurer 

Reconciliation of the various projects to the 5 year capital programme (version J) budget has been undertaken.  Whilst there are a number of variations to previous versions and the capital programme budget approved in February 2024, the summary financial position is outlined clearly in this decision notice.  The 2024/25 capital programme budget includes slippage from 2023/24, the additional financing for the training block roof reserve draw down, as previously approved and as a result the totality of funding remains fully financed.  

Comments from the Chief Executive and Monitoring Officer 

This agreed capital programme will deliver improvements to the estates as identified in the condition survey, maintaining the assets the PCC owns.