Skip to content
Text size: A A A
Open Menu
YouTube

WPCC3-0041 – HOSTED DIGITAL SERVICES: West Mercia Police

Decision Reference Number: WPCC3-0041

Lead Officer: Polly Reed

If force business, date approved by Chief Officer: January 2022

Date: 21/01/2022

Status: Partly – Confidential 

If confidential, rationale: 

Publish decision notice only 

Partly Confidential – Appendices confidential due to commercial sensitivity – s43


Decision summary:

To sign a third letter of variation to the Hosted Services Agreement to allow for Warwickshire Police to benefit from limited enhanced services from West Mercia Police in the form of access to 100 laptops for the period 1 February to 28 February 2022 at no cost. 


I confirm that I do not have any disclosable pecuniary interests in this decision and that the decision in compliance with the Code of Conduct.  Any interests are indicated below 

Signature  Philip Seccombe  

Date 10th February 2022 

Supporting information

1. Background information

The Letter of Variation varies the Collaboration Agreement between the Chief Constable and Police and Crime Commissioner of Warwickshire Police (“Warwickshire”) and the Chief Constable and Police and Crime Commissioner of West Mercia Police (“West Mercia”) pursuant to section 22A of the Police Act 1996 (as amended) in relation to Hosted Services (Forensics, Transactional Services and File Storage) (“Hosted Services Agreement”) to make changes to the ICT and Digital Services elements which commenced on 1 October 2021 (DN WPCC2-0181 refers) 

The letter of variation enables Warwickshire Police to benefit from limited enhanced services from West Mercia Police in the form of access to 100 laptops for the period 1 February to 28 February 2022 at no cost. 

2. List of additional information attached

  • Letter of Variation – Not for publication – Exempt from disclosure under S.43 (Commercial Interest) 
  • S22a Agreement – Not for publication – Exempt from disclosure under S.43 (Commercial Interest) 

3. Expected benefits

The Letter of Variation will allow Warwickshire transition smoothly to standalone services, with minimum impact on service delivery 

4. Impact of not approving the application

There will be an impact on service delivery, which may not be easily mitigated.

5. Costs (including any identified savings)

This variation is on a no-cost basis. 

6. Equality implications

There are no identified equality and diversity implications. 

7. Legal comments

The Commissioner has received legally privileged advice throughout the process of ceasing the arrangements of the former Alliance 

8. Publication

Information in this form is subject to the Freedom of Information Act 2000 (FOI Act) and other legislation.  Unless the information provided is covered by an exemption, the information contained in the form will be published on the Warwickshire PCC website.   

Comments from the Treasurer

This variation comes at no cost to Warwickshire Police 

Comments from the Chief Executive and Monitoring Officer

This agreement is varied to provide a mechanism for West Mercia to provide Warwickshire with access to additional laptops to support business delivery. 

Sign up to our newsletter

Want to find out more about the Commissioner's work? Sign up for our free monthly newsletter.

Subscribe Now
Warwickshire Police logo
Warwickshire Police
Warwickshire Road Safety Partnership logo
Warwickshire Road Safety Partnership
Warwickshire County Council logo
Warwickshire County Council
Safe in Warwickshire logo
Safe in Warwickshire
Association of Police and Crime Commisioners logo
Association of Police and Crime Commisioners
Victim Support logo
Victim Support
Action Fraud logo
Action Fraud
Her Majesty's Inspectorate of Constabulary and Fire & Rescue Services logo
Her Majesty's Inspectorate of Constabulary and Fire & Rescue Services